Vacancy: Administrative Assistant

Founded in 1836, the Huddersfield Choral Society has developed an international reputation as one of the UK's leading choral societies. The Society's busy schedule, including the work of Junior choirs which were formed in 1986, is centred on its own subscription concert season in Huddersfield Town Hall. The choir also performs in other major concert venues in the UK and abroad, it regularly broadcasts for BBC radio and television, and has a long history of pioneering recordings.

We are now seeking an Administrative Assistant to support the Board of Trustees in all aspects of the running of the choir. 

The Role

Reporting to the Choir’s General Secretary,  the Administrative Assistant will have overall responsibility in a number of areas support to this busy choir including membership matters, concert planning and management  for both Huddersfield concerts and engagements further afield, booking of rehearsal venues, chorus masters and accompanists.   You will be responsible for database management of all the choirs databases and for the maintenance and updating of the choir’s website. The post will also provide secretariat support to the choir’s management committee and to individual officers as required  

RESPONSIBILITIES 

Membership Recruitment

  • Deal with all enquiries from prospective members
  • Attend weekly rehearsals to greet prospective members
  • Deal with arrangements for auditions including booking venue and accompanist, allocating audition times and notifying results

Rehearsals

  • Book venues
  • Preparation of Rehearsal Schedule
  • Booking of  chorus master and accompanist

Publicity and Marketing

  • Updating and maintenance of website
  • Maintenance of the choirs profile on social media
  • Liaison with media partner as required for printed publicity

Huddersfield Concert Series

  • Attend concert planning meeting with the Town Hall
  • Deal with all matters arising from that meeting
  • Co-ordinate with the choir’s  officers around all aspects of the concert
  • Attend orchestral rehearsals
  • Stage Plan
  • Mayoral and other VIP  Invitations (in conjunction with the Choir’s  President)
  • Reception arrangements

Other Engagements

  • Preliminary visit to the venue where appropriate
  • Liaison with event organisers around practical arrangementsents including timings, rehearsals, seating arrangements, dressing rooms and refreshments
  • Make all travel arrangements

Board Meetings

  • Agree dates
  • Book venue
  • Prepare and circulate Agenda and documents in support

Database Management

Maintenance of centralised database of contacts with details of :

  • Maintenance of music database
  • Concert planning
  • Professional Artists

PERSONAL SKILLS AND QUALITIES

The person appointed will need to:

Essential

  • Be a self-starter, with a flexible approach and demonstrable attention to detail
  • Be able to work with the minimum of supervision
  • Have outstanding interpersonal skills to deal with a wide range of people

Demonstrate a range of IT skills necessary to deal with social media, website updating and database management

Desirable

  • An interest in classical music
  • Previous experience in a similar role
  • Car owner/driver 

Salary Range £20-25k

The post is full-time (36 hrs per week) and is based in Wakefield.

Applications should consist of an up to date CV and covering letter (no more than one side of A4 in length)  and emailed to Jeremy Garside, jeremygarside@williamscleck.co.uk

The closing date is 18th October  and interviews will be held on 13th November 2017